Coordinator to HODs

Who We Are

At VML, we are a beacon of innovation and growth in an ever‑evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Core Purpose of this role

To act as the key coordination point for multiple senior stakeholders (HODs), ensuring smooth operations, high‑quality event execution, and proactive problem‑solving in a fast‑paced, creative environment.

Key Responsibilities

Supports HODs on Administrative Task

• Calendar Management for HODs – Send Invitation, Manage Calendars, Identify Clashes, Checking HOD schedule etc.
• Meeting Set Up – meeting room booking, AV set up, F&B requirement if any, Client event booking on restaurants, department activities
• Travel Arrangement with Sunway Travel – Home / Leave / Business / Travel Visa
• Maconomy – Leave Application, Expense Claims, Timesheet and Department Approvals
• Assist HOD with any required ad hoc follow up and vice versa assist to chase HOD on requests , if required

Office Business Travel Arrangement and Booking

Event Coordination

Administrative Support

Essential Skills & Experience

Minimum Eligibility

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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