Executive - Company Secretarial

Responsibilities

• To prepare Circular Resolutions, Annual Returns and statutory forms / documents.
• To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.
• To monitor and ensure statutory records / registers are properly kept and updated.
• To prepare documents / forms for certification by the Company Secretary and opening of Bank / CDS Accounts and change of authorised signatories (including updating of these accounts).
• To arrange for signatures on resolutions / minutes / documents, including follow-up and filing of the same in the minutes books / relevant files. To also assist in drafting minutes of meetings as assigned.
• To attend and / or assist in organizing Board / Committee Meetings and General Meetings, as well as preparation of agenda papers / meeting files for these Meetings.
• To assist the superior in the administrative matters relating to compliance with the Company’s Memorandum and Articles of Association, Joint Venture / Shareholders’ Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.
• To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries / lawyers for overseas subsidiaries on secretarial matters.
• Any other duties as and when assigned from time to time.

Qualifications

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