Admin Assistant

Overview

We are looking for a detail-oriented and proactive Purchasing Admin (Mandarin Speaker) to support our procurement team. The role includes handling PO issuance, invoice tracking, shipment coordination, and supplier communication — especially with Mandarin-speaking vendors.

Responsibilities

• Prepare Purchase Orders (PO) : request quotations, verify model / code with PICs.
• Email POs to suppliers and follow up on any missed POs.
• Match Invoice (INV), Delivery Order (DO), and PO, and update master list in Excel.
• Process new vendor registration : seek approvals, register in eBuilder, and notify accounts.
• Maintain invoice listing, check completeness of supporting documents, and submit to accounts.
• Coordinate overseas shipments : follow up on BL, K1, FE, and customs clearance documents with forwarders.
• Request Proforma Invoice and follow up on Payment Voucher (PV).
• Manage petty cash requests : prepare documents, get approval, and collect cash from accounts.
• Handle urgent PR / invoice requests from PICs and follow through until PV is issued.

Qualifications

Benefits

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