Procurement Support Officer

Overview

Join to apply for the Procurement Support Officer role at Wilhelmsen Ship Management .

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

Responsibilities

• Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.
• Ensure all hardcopies are refrained from registration and send email informing the vendor to submit invoices via email only.
• Ensure all invoices received are compliance to WSM PO / Invoice standard.
• Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt – 2 working days.
• Ensure all invoices are registered with correct vendor, amount & currency.
• Ensure bank details stated on the invoices are checked / verified against bank details registered in system before invoice is registered.
• Ensure all invoices are paid in accordance with the required payment terms.
• Ensure that the daily batch of approved AP’s list are retrieved & transferred to treasury for payment processing.
• Ensure that the credit note of closed PO / invoice and / or non-compliance credit notes are returned to vendor for refund directly without processing.
• Send reminders to Vessel Managers and or PIC for all outstanding unpaid invoices
• Coordinate and answer all invoice related inquiries from internal and external stakeholders.
• Liaise with other management centres, Procurement officers, WVA Treasury and vendors with regards to invoice receive from suppliers.
• Statement of accounts and payment queries
• Vendor Bank Details
• Other duties as assigned

Qualifications and Experience

Location : Kuala Lumpur, Malaysia

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