Personal Assistant to Deputy Commander Integrated Area Defence System

About the Role

We are currently seeking a highly organised and professional Personal Assistant (PA) to provide dedicated support to the Deputy Commander Integrated Area Defence System (DCIADS). This is a critical administrative position that ensures the smooth operation of DCIADS's office by managing schedules, coordinating travel, and liaising with key internal and external stakeholders. The role requires discretion, initiative, attention to detail, and the ability to manage competing priorities in a dynamic defence environment. This position is graded at a LCC3 level and holds a starting salary of RM5,323 per month.

Key Responsibilities

• Provide direct administrative support to DCIADS, including calendar management and maintaining activity tracking systems.
• File and disseminate DCIADS's correspondence internally and externally to HQIADS.
• Collect, sort, and manage DCIADS's daily mail.
• Coordinate scheduling of DCIADS's personal and official appointments.
• Liaise with host organisations and stakeholders to coordinate and supporting information for external functions to be attended DCIADS.
• Register DCIADS for conferences, air shows, and official engagements as required.
• Prepare travel programmes and official travel claims for DCIADS.
• Assemble and prepare briefing and meeting folders for all external meetings.
• Liaise with travel agents to arrange flights, accommodation, and ground transport.
• Liaise with internal and external stakeholders, including (but not limited to) senior FPDA Military Official offices, Government and Parliament House staffers' support staff, and High Commissions' support personnel.
• Support the Executive Assistant to CIADS and undertake additional administrative tasks as directed by DCIADS, SOCIADS and EA CIADS.

Essential Requirements

Job Type : Permanent

Pay : RM5,323.00 per month

Benefits :

Work Location : In person