Accounts Payable Executive

To supervise an accounts payable team; direct the processing of invoices and payments in a timely and accurate manner while adhering to company policies. In addition, to maintain an effective communication with relevant stakeholders.

Responsibilities

• Supervise and coach a team of AP subordinates to ensure the following task is completed timely and accurately :
• Verify and ensure all approved suppliers’ invoices are paid within credit term.
• Verify and ensure all approved statutory payments are paid within the statutory deadline to avoid any unnecessary penalty.
• Verify and ensure staff claims are paid timely and accurately so as all staff have been reimbursed on time.
• Review creditor reconciliation to ensure all transactions have been properly taken up and to detect error.
• Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for closing purpose.
• Keeping track of all payments and expenditures and maintaining accurate and complete records.
• Reconciling processed work by verifying entries and comparing system reports to balance.
• Follow up documents required with Branches, Depots, Plant etc. to ensure all documents was accurately recorded before closing.
• Maintain an effective communication between internal and external parties to maintain smooth operation of business :
• Liaise with GL colleague for any closing issues.
• Liaise with other departments for any issue in AP matters, including attending any meeting.
• Creditors aging reports.
• Analyse the expenses.
• Follow up and resolve issues with PIC on GRNI / Advances / Prepayment
• Ensure cashbook are updated timely and accurately for cashflow planning purpose.
• Liaise with suppliers for any issue in AP matters.
• Review and seek improvement in business process while maintaining adequate internal control elements.
• Ensure integrity issues in application system or interface are cleared promptly to maintain the accuracy of the financial information.
• Ensure archiving of data and filing is done timely and properly for easy retrieval of information.
• To highlight errors, unusual items or irregularities to superior immediately.
• Perform other tasks and assignments as directed by the Management from time to time.

#J-18808-Ljbffr