Senior Human Resources Specialist, People Services

Job Summary

The People Services team within VF's Human Resources organization is a vital part of the company’s HR structure. It oversees a wide range of HR functions, from onboarding to retirement and offboarding. Key areas include payroll, benefits administration, data management, mobility, employee engagement, and employee query resolution. The team is committed to delivering a best-in-class employee experience throughout the entire employee lifecycle.

As a Senior Payroll and HR Operations Specialist based in Malaysia , you will play a critical role in ensuring accurate payroll execution, regulatory compliance, and efficient HR operations. This role requires collaboration across departments, management of payroll systems, support for mobility-related matters, and broader HR functions. The ideal candidate will have a strong grasp of Malaysian payroll laws, hands-on experience in both local and regional payroll and HR operations, and excellent attention to detail and communication skills.

This position reports to the APAC Payroll Lead .

Key Responsibilities

• Payroll Processing

Execute end-to-end payroll processing, ensuring accuracy and compliance with statutory regulations, tax laws, and company policies.

Collaborate with HR and Finance teams to gather payroll-related data.

Review and reconcile payroll reports, resolving discrepancies promptly.

Provide centralized HR services across payroll, benefits, and other transactions.

Support HR operations including onboarding, offboarding, and employee lifecycle management.

Maintain accurate employee records in compliance with data protection laws.

Establish standards and procedures for handling employee queries and HR program administration.

Assist in implementing and updating HR policies and procedures.

Stay current with changes in Malaysian labor laws and tax regulations.

Ensure timely and accurate submission of statutory payroll and HR reports.

Liaise with government authorities on compliance-related matters.

Maintain and update payroll and HR systems to reflect changes in employee data, benefits, and taxation.

Troubleshoot system issues in collaboration with IT or vendors.

Conduct regular audits to ensure data integrity.

Administer employee benefits including provident fund contributions, health insurance, and allowances.

Work with HR and Finance to ensure accurate benefit calculations in payroll.

Respond to employee inquiries regarding payroll, benefits, HR operations, and mobility.

Provide guidance to HR, Finance, and other departments on payroll and HR matters.

Conduct training sessions on payroll and HR processes.

Generate and distribute timely and accurate payroll and HR reports.

Analyze payroll and HR metrics to support strategic decision-making.

Requirements

Bachelor’s degree in Human Resources, Accounting, Finance, or a related field.

Proven experience in payroll and HR operations in Malaysia.

Strong knowledge of Malaysian payroll laws, taxation, HR operations, and mobility.

Proficiency in payroll and HR software; strong analytical skills.

Excellent attention to detail and organizational skills.

Strong communication and interpersonal abilities.

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VF Diversity Vision StatementVF is committed to creating an inclusive environment that welcomes and values the differences among all of our associates, customers, suppliers and the communities in which we live and conduct business. The continued success and growth of VF is enhanced through initiatives that promote diversity throughout VF around the world.VF is an equal employment opportunity / affirmative action employer of minorities, females, protected veterans and the disabled. VF is committed to providing equal opportunities in employment, and treating our VF associates and VF applicants without discrimination on the basis of their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, HIV / AIDS status, or any other legally protected factor.

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