Executive Assistant

Job Responsibilities

• Procurement & Supplier Management

Research, evaluate, and select suppliers to ensure quality, cost-effectiveness, and reliability.

Monitor stock levels, forecast demand, and determine reorder points to prevent stock-outs or excess inventory.

Manage import / export documentation (e.g., invoice, packing list, bill of lading, HS codes) and liaise with shipping agents / forwarders.

Ensure all procurement and supply chain processes comply with company policies and regulatory requirements.

Oversee warehouse operations to ensure optimum storage, allocation, and dispatch.

Oversee day-to-day operations to ensure smooth flow across production, marketing, sales, finance, and logistics.

Track KPIs such as inventory accuracy, cost per order, and delivery performance. Create monthly / quarterly supply scorecards.

Job Requirements

The Senior Admin Executive plays a critical role in ensuring seamless administrative support across various operational areas. This position is responsible for coordinating with internal and external partners, including liaising with Watson, managing 3PL fulfillment, and overseeing warehouse & logistics functions. Additionally, the role involves assisting with procurement, maintaining effective communication with both local and China-based suppliers, and managing inventory levels to ensure adequate stock availability—triggering reorders when necessary. This role is integral to supporting Hygras mission of empowering over 50,000 individuals every month.

Experience

Skills & Qualifications

Communication

Excellent written and verbal communication skills to effectively liaise with internal teams and external partners.

Organizational Skills

Strong organizational abilities, capable of managing multiple priorities and tasks efficiently.

Technical Proficiency

Proficient in standard office software (e.g., MS Office Suite, email, scheduling tools) and familiar with inventory management tools.

Interpersonal Skills

Ability to work collaboratively with diverse teams and maintain positive relationships with suppliers.

Attention To Detail

Meticulous attention to detail to ensure accuracy in administrative processes, documentation, and inventory tracking.

Adaptability

Flexible and adaptable, able to support various administrative functions and quickly respond to changing priorities.

Additional Information

Working Hours : Mon-Fri 8-5pm

Application Process : Email, Phone Call, Virtual Call, Physical Call.

Job Benefits

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