Executive Assistant

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

Responsible for providing personal assistant and secretarial support to Division EXCO.

To provide personal assistant and secretarial support to Division EXCO, such as organizing and managing the calendar, scheduling monthly / biweekly meetings with EXCO direct reports, assisting in engagement for any festivities and events with external business partners, handling travel and accommodation arrangements, assisting with claim submission and approvals, and managing the driver schedule arrangements.

Provide office administrative support for the overall division, such as :

• Ensure materials and equipment including workstation, laptop, phone lines, stationery, access to local or group mails / portals / folder, etc. for new joiners (new recruits and transferees) are prepared promptly prior to joining and for existing employees are adequate and functional.
• Performs purchasing functions & render other administrative support by liaising with other department on related issues to provide office support to the team.
• Working closely with other departments on any project related e.g., fire drill, clean desk policy, compliance & etc.

Coordinate the Business Continuity Plan (BCM) matters :

To support HR and Finance administrative matters, i.e. :

Drive staff engagement activities in the division, which includes quarterly staff engagement, team building, town hall, staff annual party, and promoting vitality awareness.

Ensure the team complies with the Company’s policies and standards, as well as regulatory requirements.

Perform ad-hoc projects and tasks when required.

Job Requirements :

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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