Finance Executive (Mandarin Speaker)

Ensure all Delivery Orders (DO) are properly chopped, signed, and acknowledged by customers.

Verify that each sales invoice is supported with the corresponding DO and relevant documentation before filing.

Liaise with the Sales & Logistics Department to ensure all invoices are issued accurately and timely.

Monitor and follow up on un-invoiced Dos, coordinating with the Sales and Logistics departments.

Handle issuance of Credit Notes and Debit Notes upon receiving approved Credit / Debit Memos from the Sales Team.

Ensuring e-invoicing documents are correctly generated and successfully submitted through the e-invoice system.

Maintain proper filing of all invoices, Dos, credit and debit notes, and supporting documents (both physical and digital).

Ensure documents are complete, authorized, and traceable for audit or management review.

2. Accounts Receivable Management

Record and update all customer collections accurately and timely in the accounting system.

Perform AR Aging analysis and monitor overdue accounts.

Follow up closely with customers and Sales Team on outstanding payments to ensure timely collection.

Escalate long overdue accounts to management for further action.

Monitor credit limits and payment terms for each customer.

Prepare and submit weekly and monthly AR aging reports, collection reports, and monthly customer statement of account.

Coordinate with sales or customer service teams to resolve billing disputes or discrepancies.

3. Tax & Compliance

Verify and maintain customer Sales Tax Exemption certificates and ensure they are valid and up to date.

Ensure that invoices for exempted customers are issued in accordance with their Sales Tax Exemption status.

Maintain proper filing of Sales Tax-related documents, including exemption certificates, declarations, and supporting letters.

Assist in preparing documentation for Sales Tax audit or verification when required.

Handle import service tax and withholding tax payments, ensuring timely submission and proper documentation.

4. Month-End Closing & Reporting

Ensure all sales invoices, receipts and adjustments are updated before month-end closing.

Perform monthly AR reconciliations to ensure accuracy of balances.

Prepare monthly AR summary and collection forecast to support cash flow planning.

Assist in monthly payment forecast to support cash flow planning.

Prepare reports required for MIDA and other government submissions where applicable.

5. Accounts Payable & Cash Management

• Assist AP team in payment issuance, including preparing payment vouchers, cheque / online payment, and supporting documentation.
• Manage and control petty cash transactions, ensuring proper approval, reimbursement, and recording.
• Assist in vendor reconciliation and resolving payment discrepancies when required.

6. Full Set of Accounts – Group’s Subsidiary Company

7. Internal Control & Audit Support

Qualifications & Requirements :

Diploma or Degree in Accounting, Finance, or equivalent.

Minimum 2–3 years of working experience in Accounts Receivables & or relevant functions.

Strong understanding of accounting principles and AR / AP processes.

Proficient in Microsoft Excel and accounting software

Strong attention to detail, accuracy, and organizational skills.

Good coordination and communication skills with internal departments and customers.

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