Admin cum Receptionist

Job Purpose :

• Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning.
• Manage Company facilities, including space planning, vendor contracts and relations, office function and services.
• Serve as primary liaison between company staff and building management, providing information, answering questions, and responding to request.
• Maintaining an efficient, productive, clean, healthy, and positive office environment for best employee experience.

Responsibilities :

Coordinate office activities and operations to secure efficiency and compliance to company policies.

Provide general support to visitor. Create wifi login and temporary access card (if required).

Provide general support to new joiner and resigned staff. Printing and activate / deactivate of Staff ID for new joiner & resigned staff. Safe kept all the expired staff card.

Track stocks level of office supplies and stationery, avoid interruptions in standard front office procedures.

Ensure sufficient stock level of office supplies including cleansing utensil, coffee machines supplies and stationery.

Check stationery example white board marker, white board eraser. Replace those out of order unit.

Collect expenses invoice such as electricity’s bill, cleaning service, Rental etc. Submit bill and invoices for approval (Finance and Business Support manager)

Follow up on payment. Report any delay of billings, Reconcile expense reports.

License application and renewal. for example : MBPJ License. Check and ensure the renewal is on time.

Maintain Supplier and service provider contact list.

Safe kept all the office keys including main door key, utilization room key for both 6th and 7th floor.

Support budgeting and bookkeeping procedures. Prepare regular reports, create, and update records.

Scheduling meetings between employees and clients and manage the meeting room schedule.

Handle queries from managers and employees, assist colleagues whenever necessary.

Knowledge, Skills and Experience :

What’s In It For You?