Senior Accounts Payable Specialist

LLUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now. Why Join Us? At LUXASIA, we believe there is beauty within every talent – that is you. We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling. With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful? Position Purpose : The Accounts Payable Specialist will be responsible for managing daily AP functions, ensuring timely and accurate processing. The role involves in invoices, claims processing, payment processing, reports and reconciliation, and other ad hoc requests related to accounts payable. This role will be working closely within internal team and country finance to resolve discrepancies. What we want you to do... Invoice processing : Validate vendor invoice Ensure proper recognition of expenses i.e. in accordance to IFRS Provide clear description on nature of expenditure Invoice posting, including compliance with local tax requirements E-claim processing : Ensure all supporting documents / receipts are in order, compliance to company policy Validate claim amount against receipts Batch payment processing : Prepare batch payment proposal to local finance for their review Local finance to revert to P2P on the final list of payment to be paid Execute host-to-host payment (Run interfacing file in SAP to banking portal) Seek payment authorization from respective approvers (Based on approval matrix) Urgent / Advance payment processing (upon ad-hoc request) : Execute payment through electronic banking via manual payment upload Perform payment clearing in SAP Seek payment authorization from respective approvers (Based on approval matrix) Reports and reconciliations : Generate accounts payable ageing report Generate Goods Receipt (GR) / Invoice Receipt (IR) report Prepare vendor reconciliations Operations : Support all the closing activities in SAP Respond and engage to all queries from all stakeholders Continuous Improvement Process Identify and articulate improvement areas across processes Involve in process implementation, automation and standardization of P2P activities Standard Operation Procedure (SOP), Desktop Procedure (DTP) documentation preparations Others : To actively resolve bottlenecks (in close cooperation with the local finance) Create first alert to relevant parties (copy local finance) and to follow up issues until resolved Knowledge sharing with team member Download invoice from vendor service portal Education : A degree in Finance, Accounting, Business Studies, or a related field is required. Work Experience : 4-5 years of experience in Accounts Receivable or other accounting functions. Experience working with SAP or other major ERP systems is preferred. Previous experience in AR functions within a shared services environment is an advantage. Technical Knowledge : Proficiency in English, both written and verbal. Strong knowledge of Microsoft Office tools, particularly Excel. Additional Skills : Experience in the beauty / retailing industry is preferred. Ability to work under pressure and meet tight deadlines. Demonstrates initiative, attention to detail, strong interpersonal communication skills, and a results-oriented approach. Team player with strong problem-solving skills and performance-driven mindset. Key Results / Measures : Effective time management. Accuracy and reliability in task execution. Timeliness and completeness of deliverables. We promise to offer you : An open and massively friendly work environment full of ambitious and skilled people who love what they do and do what they love Lots of challenges, fast-pace, opportunities to develop yourself and fun times Committed executive team to support your best performance Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence? If so, you are the one we are looking for. JOIN US and let’s grow together. To explore other careers opportunities, visit our careers page @ If you have a question for us, please drop us an email here. We regret to inform you that only shortlisted candidates will be contacted. Thank you. Recruitment Privacy Notice By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice ( and consent to the LUXASIA group collecting, processing and disclosing your personal datafor purposes specified in the notice. Note to staffing agencies Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding. Apply for this job

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