Personal Assistant (Group Director)

Personal Assistant (Group Director)

Vealth.me WP., Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Key Responsibilities – Personal Assistant to Group Director

• Manage the Managing Director’s calendar, appointments, and daily schedules.
• Handle communications on behalf of the MDs – including emails, calls, message drafting, and timely follow‑ups.
• Conduct research, compile information, and prepare briefing notes or presentation decks for internal and external meetings.
• Join meetings, take notes, and assist in tracking action items or follow‑ups.
• Support interview coordination and candidate communications when needed.
• Assist with travel arrangements, accommodation bookings, and company event planning.
• Maintain confidentiality and professionalism in handling sensitive business and personal matters.
• Track and manage multiple ongoing projects, ensuring milestones and deadlines are met.
• Liaise with internal teams, vendors, and external stakeholders to ensure seamless execution.
• Monitor progress, timelines, budgets, and team resources across projects.
• Troubleshoot challenges, identify workflow inefficiencies, and propose improvements.
• Prepare and present project updates and summaries for leadership review.
• Support cross‑functional initiatives in marketing, operations, and business development.
• Oversee smooth day‑to‑day office operations, ensuring a clean, stocked, and organized environment.
• Supervise and coordinate the cleaner for general cleanliness and hygiene.
• Manage pantry inventory and restocking (e.g., beverages, snacks, toiletries).
• Maintain and organize the store room, ensuring proper tracking and replenishment of supplies.
• Keep updated records of company assets (devices, furniture, office equipment) and monitor movement.
• Handle applications and coordination with building management – including renovation works, and facility requests.
• Support renovation or fit‑out projects by liaising with contractors, suppliers, and building reps.
• Assist in the arrangement and execution of CSR activities and events.
• Coordinate Ministry of Finance certificate renewal and relevant document submissions.
• Manage and schedule content for the company’s LinkedIn, including writing posts and monitoring engagement.
• Take care of front‑desk duties : greeting visitors, managing calls, deliveries, and courier arrangements.
• Assist with basic administrative functions : filing, purchase tracking, vendor coordination, and document preparation.

Seniority level : Entry level

Employment type : Full‑time

Job function : Administrative

Industries : Wellness and Fitness Services

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