HR Assistant Manager

Overview

Manage end-to-end recruitment for both local and foreign hires, including job postings, interviews, offers, and onboarding Collaborate with department heads to forecast hiring needs for both local and foreign hires Build partnerships with recruitment agencies, job portals, and government bodies (e.g., JTK, PERKESO, MyFutureJobs) Ensure fair, transparent, and timely recruitment processes Coordinate all processes related to foreign workers, including recruitment, permit applications, renewals, FOMEMA check-ups, accommodations, and repatriation Liaise with government agencies such as the Immigration Department, JTKSM, and KDN to ensure full compliance with employment regulations Maintain up-to-date documentation and records of all foreign workers

Employee Relations & Welfare

Foster a positive work culture through effective communication, engagement programs, and conflict resolution Conduct disciplinary procedures and grievance handling in accordance with Malaysian labor laws Implement welfare initiatives for both local and foreign workers, including overseeing health & safety practices and benefits Oversee monthly payroll process by ensuring accuracy and timeliness Administer statutory contributions (EPF, SOCSO, EIS, PCB) and ensure compliance with local tax and labor laws

Compliance & Policies

Ensure HR practices adhere to the Malaysian Employment Act, Industrial Relations Act, OSHA, and other relevant legislation. Review and update HR policies, employee handbooks, and SOPs regularly. Coordinate audits and ensure readiness for inspections from government bodies (e.g., JTK, PERKESO, DOSH).

Performance Management & Training

Conduct briefings and orientation programs for new employees, including safety and company policies. Conducting performance reviews and KPI evaluations. Identify training needs and coordinate learning and development initiatives for continuous improvement.

Requirements and skills

A bachelors degree in Human Resources, Business Administration, or a related field 5+ years of experience in a similar HR role, preferably in a fast-paced, dynamic environment Strong understanding of HR best practices, policies, and employment legislation Excellent communication, interpersonal, and problem-solving skills. Required languages : English, Bahasa Malaysia and Mandarin. Candidates fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking management. Ability to work collaboratively as part of a team while also demonstrating strong independent work capabilities Proficiency in using HR-related software and systems A proactive, detail-oriented, and customer-centric approach

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