Purchasing Clerk

Job description : Key Responsibilities

• Assist in preparing, checking, and verifying purchase requisitions, purchase orders, and related documents.
• Ensure accuracy and completeness of purchasing documentation before submission for approval.
• Maintain proper filing, record-keeping, and document control for all purchasing activities.
• Monitor and update supplier information, quotations, and pricing records.
• Liaise with internal departments to collect necessary information and follow up on documentation.
• Support the purchasing team in coordinating with suppliers on administrative matters (e.g., acknowledgement of orders, delivery notes, invoices).
• Perform data entry, system updates, and generate simple purchasing reports when required.
• Assist in general office clerical duties such as photocopying, scanning, and correspondence related to procurement.
• Ensure compliance with company policies, procedures, and audit requirements in all documentation.
• Carry out other duties assigned by Manager as needed.

Requirements