Executive Purchasing

Job Purpose

The Purchasing Executive is responsible for managing the procurement of non-trade / miscellaneous items and coordinating shipping functions to ensure effectiveness and efficiency across the company. This role enforces compliance with the company's Purchasing Control SOPs, supports cost-saving initiatives, maintains supplier performance, and provides cross-functional support to internal departments.

Key Accountabilities

• Ensure timely procurement of non-trade / miscellaneous items with the right quality, quantity, and cost.
• Conduct effective negotiations with suppliers / vendors to support cost-saving programs and company objectives.
• Develop and maintain alternate sources of supply that meet stakeholder needs and company specifications.
• Monitor and evaluate supplier performance through annual vendor performance reports.
• Participate in purchasing initiatives and continuous improvement projects as required.
• Maintain proper filing and accessibility of procurement-related documents (e.g., vendor registration, integrity pact agreements, e-bidding / e-tendering checklists).
• Provide backup support for import / shipping activities to ensure timely clearance of materials.
• Ensure departmental processes and SOPs are implemented and consistently followed.
• Coordinate e-auction activities with service providers for non-trade related items when required.
• Support internal departments with purchasing-related inquiries or issues.
• Assist in daily purchasing operations and other duties as assigned by Management.
• Provide support to peers in the Purchasing Department, especially during their absence.

Person Specifications

Qualifications

Experience

Specialized Skills / Knowledge

Technical Competencies

Behavioral Competencies