HUMAN RESOURCES SENIOR EXECUTIVE

HUMAN RESOURCES SENIOR EXECUTIVE (MANDARIN SPEAKING) 5 working days per week

Job Responsibilities

Processes staff compensation and payroll accurately and in a timely manner.

Ensures that proper documentation is maintained to support payroll processing for approval and audit checks.

Ensures the timely update and accuracy of staff personal, compensation and other information in the electronic system.

Carries out monthly submission of statutory contributions before stipulated deadlines.

Prepares and issues HR related letters and reports (confirmation letters, resignation letters, memos, updates on new staff listings, resignation listings, directory listings).

Maintains staff personal files.

Assists in following up on staff annual appraisal report submissions and updates.

Assists in processing staff insurance claims (submission, file, follow-up).

Takes care of medical insurance affairs of employees; updates insurance company of new / additional members and deletion of members for medical and insurance coverage.

Monitors the leave applications of staff.

Recruitment

Supports the company strategy in talent sourcing and hiring for the entities assigned.

Analyses and selects proper recruitment channels to hire good caliber candidates and manage recruitment costs.

Conducts shortlisting of candidates and follows up interviews with hiring managers.

Prepares job offer packages and seeks required approvals prior to job offers being made.

Follows through on employment contract preparation and signatures.

Follows up on candidates onboarding process such as creating email accounts, name cards, employee ID, personal files, updates of information in HRMS, etc.

Facilitates onboarding process such as orientation of new staff.

Employee Relations

Understands and aligns HR policies and practices with business needs.

Provides HR policy guidance and interpretation and acts as a change agent.

Works with HODs in identifying talents; retain and groom them.

Supports business units in workforce planning and redeployment.

Works closely with management and employees to improve work relationships, build engagement and performance.

Training and Development

Works with line managers in identifying training needs.

Arranges, coordinates and documents all ongoing and upcoming trainings.

Knowledge of HRDCorp claimable training procedures to apply grants and claim submission.

Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner.

Manages foreign worker-related matters such as FOMEMA medical check-ups, permit renewals, and hostel arrangements.

Purchases air tickets for workers.

Maintains and updates workers records in HRMS, HR folder and personal files.

Handles onboarding of foreign workers including offer letter preparation and conduct of orientation training.

Performs monthly payroll computation of foreign workers including normal pay, allowances, overtime pay, salary advances and deductions; inputs data entry into payroll system and other records.

Office Administration

Oversees office operations, including utility payments and procurement of office supplies.

Supports ad-hoc HR and administrative tasks as required.

Assists in internal and external audits.

Undertakes any ad-hoc tasks / projects pertaining to HR and administrative duties as required.

Requirement

At least Diploma / Degree holder in Human Resources, Business Administration or any other equivalent qualifications.

Preferred candidate with at least 1-2 years experience in HR.

Fresh graduates are welcome to apply.

Preferred candidate with positive attitude, willing to learn.

Must possess own transport, able to travel to Government authority departments (e.g., Immigration Shah Alam, Putrajaya, PERKESO Putrajaya, etc.).

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