Virtual Admin Assistant

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Virtual Admin Assistant

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AS White Global

Overview Our valued client is seeking a proactive and reliable Virtual Admin Assistant to support their fast-paced Australian business. The ideal candidate will assist with daily tasks, maintain organization, and collaborate closely with both internal teams and clients.

This role follows Australian business hours (6 : 30 / 7 : 00 AM – 3 : 30 / 4 : 00 PM local time). Most roles are committed to a hybrid setup : 3 days in the office, 2 days work from home, after a 6-month probation period.

Key Responsibilities

Draft, edit, and schedule engaging content across blogs, website pages, and social media platforms

Manage internal and external communication, including emails, letters, and reports

Assist with meeting coordination, minute-taking, and reporting

Support document preparation including presentations, templates, and insurance documentation

Maintain and update client records, filing systems, and CRM databases

Monitor sales activity, update sales trackers, and assist with client follow-ups

Handle general office coordination, administration tasks, and event organization

Ensure smooth internal processes and contribute to a positive workplace culture

Skills, Experience & Qualifications

Bachelor’s degree in Business, Management, Law, or a related field

2+ years of experience as a Virtual Admin Assistant with strong stakeholder management

Solid understanding of general insurance, ideally within the AU / NZ markets

Strong communication skills (written and verbal), with proficiency in English and Mandarin required

Tech-savvy with experience using Outlook, Excel, Teams, and Canva (preferred)

Excellent organizational, project management, and multitasking abilities

High attention to detail with a strong focus on accuracy and quality

Proven ability to manage multiple priorities in a fast-paced, high-pressure environment

ASW Offers

Be part of a Great Place to Work certified company that's going places. We offer opportunities for travel and team events.

Dynamic, inclusive, and supportive culture that celebrates collaboration and diverse perspectives.

Competitive compensation that recognizes your skills and contributions.

Global exposure through work with international clients and stakeholders.

Comprehensive medical benefits to support well-being for you and your family.

Generous paid leave entitlements.

Exciting team outings and travel opportunities, including annual overseas trips and company events.

Collaboration with colleagues across Malaysia, Vietnam, the Philippines, and Australia.

Ongoing training and career development tailored to the role and industry.

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