Expediting Specialist

Job Summary

The Expediting Specialist Manufacturing is responsible for ensuring that our business has the materials it needs to function according to the manufacturing schedule. Follow-up on material acquisition, production progress and shipment. Ensure on-time delivery for all orders, expediting according to defined procedures, respecting quantity, quality, and timing. Ensure quality of services provided and contribute to the improvement and knowledge management of purchasing processes.

Essential Responsibilities and Duties :

• Ensure on-time delivery for all orders.
• Prioritize order pipeline for expediting in accordance with business needs.
• Review, update, and maintain open purchase orders until goods are received and invoiced.
• Expedite orders with suppliers.
• Follow up on order status with suppliers to ensure on-time completion, proactively and upon user or plant / center request.
• Monitor open orders for exception message changes, generating order cancellations and revising or canceling orders to reflect these changes.
• Follow up on system exception messages in a timely manner.
• Be competent in all supply chain systems and track order status on internal systems.
• Follow up on order status in the internal supply chain to ensure on-time delivery, proactively and upon user or Purchasing Specialist request.
• Review supplier confirmation on delivery and update PO dates twice a month.
• Ensure PO system dates align with supplier actual committed dates – check on GR, transit to ensure correct OTD captured.
• Follow up on goods receipt.
• Proactively monitor the goods receipt and invoice receipt entries in SAP to reconcile and close the PO.
• Assist in clearing blocked invoices and resolve goods receipt / invoice receipt (GRIR) discrepancies as needed.
• Communicate order status to internal customers.
• Run open orders report regularly.
• Compile / update expediting reports by suppliers, business lines, and plants regularly.
• Inform Planner / Supplier Manager / Material Management / Plants-Centers with targeted regular updates.
• Escalate issues to respective stakeholders and management line when needed.

Continuous Improvement and Knowledge Management :

Tools

Previous Experience and Competencies :

Professional :

A minimum of 3 years' experience in buying, purchasing, or procurement in one of the categories :

Raw Materials : Castings, Forgings, Steel / Pipes, Machining, Fabrications.

Indirect : HR, Professional Services, IT, Capital Equipment, Facilities.

Effective business communication (written and oral).

Technical :

Behavioral :

Education :

Reports To :