Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer

This role supports the CEO through strategic data analysis, efficient calendar and travel management, meeting preparation, and administrative tasks. It involves coordinating projects, handling communications, preparing documentation, and ensuring the CEO is well-informed for all engagements. The position also fosters relationships with stakeholders and manages ad-hoc assignments, contributing to smooth executive operations and informed decision-making across the organization.

Job Descriptions :

• Assist the CEO in collecting, analysing, and interpreting data to support decision-making and strategic planning
• Arrange, coordinate, and prepare materials for meetings, including agendas, presentations, and minutes, ensuring the director is well-informed and adequately prepared
• Perform general administrative tasks, such as ordering supplies, preparing refreshment and gift e.g., hamper, goodies for delegates or business partner, managing expenses, processing invoices, and maintaining office equipment, to ensure smooth operations within the director's office
• Assist in the translating of documentation and conversation, preparing form, or other relevant documentation
• Respond to email, chat / massages, phone call or other correspondence as directed
• Handling claims and travelling arrangement for the CEO including visa application and other related matter
• Prepare meeting agenda, attendance list, take minute meetings, circulate meeting paper, and helps on slide compilation
• Identify and following up matter arising from the tasks as required
• Assist in the management and organization of the CEO calendar by scheduling appointments, meetings, engagements, events, and daily activities
• Coordinates projects by capturing timelines and strategies and delivering progress updates
• Build and maintain positive working relationships with key stakeholders, including board members, executives, clients, and partners, to facilitate effective communication and collaboration
• Ensure that the CEO is well briefed and prepared for any engagements
• To undertake other ad-hoc duties or projects assigned by the CEO as and when required

Job Requirements :

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