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Personal Assistant

Personal Assistant

Private AdvertiserKuala Lumpur, Kuala Lumpur, Malaysia
6 jam yang lalu
Penerangan pekerjaan

Overview

Manage the CEO's personal and professional duties such as calendar management, meeting coordination, correspondences, emails, travel arrangements, and related tasks to support smooth operations.

Responsible for the overall administrative functions of the Director’s office to ensure daily operations run smoothly, including procurement, flight booking, hotel accommodation, company events, and restaurant bookings where applicable.

Responsibilities

  • Serve as the primary point of contact for internal and external stakeholders, including senior management; screen and manage correspondence.
  • Draft, review, and edit emails, reports, presentations, and other documents on behalf of the CEO when required.
  • Build and maintain positive relationships with internal teams, external partners, clients, and other stakeholders; act as a liaison between the CEO and various departments to facilitate communication and collaboration.
  • Provide general administrative support to the CEO, including managing expenses, processing invoices, and maintaining accurate records; handle confidential information with discretion and professionalism.
  • Assist with special projects and initiatives as assigned by the CEO; conduct research, gather data, and prepare reports to support decision-making and strategic planning.
  • Maintain a proper and systematic filing and work system and ensure effective document control for easy access and retrieval.
  • Ensure follow-through on all matters requiring execution of action plans and help the team meet deadlines.
  • Undertake special assignments, ad-hoc functions, and related duties as assigned by management.
  • Remind the CEO of important tasks and deadlines.

Qualifications

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives.
  • Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
  • Ability to work independently with minimal supervision and adapt to changing priorities in a dynamic environment.
  • Willing to work beyond regular hours when required to support the Director’s schedule.
  • Proficiency in Mandarin will be an added advantage.

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    Personal Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia