HR & ADMIN ASSISTANT

We are looking for a dedicated and detail-oriented HR & Admin Assistant to support the day-to-day operations of our Human Resource and Administration functions. You will assist in recruitment, payroll, employee welfare, and general office administration to ensure a smooth and efficient workplace.

Responsibilities :

Human Resource Functions

Responsible for the full spectrum of human resource and administration functions.

Assist in hiring — post jobs, arrange interviews, and help new hires settle in.

Prepare HR documents such as offer letters, confirmation, and resignation letters.

Handle payroll and statutory contributions (KWSP, PERKESO, EIS, LHDN).

Maintain employee records, leave, and attendance updates.

Oversee staff accommodation arrangement, welfare, insurance, and claims.

Help plan staff event — annual dinners, staff birthday and more.

Assist in the upgrading and implementation of HR policies and procedures.

Prepare HR-related reports for management as required.

Manage employee relations and handle disciplinary matters in accordance with company procedures.

Perform other HR / administrative tasks and ad-hoc duties as assigned by management.

Administration Functions

Manage calls, emails, and office supplies.

Coordinate meetings, take minutes meeting, and follow up on action items when needed.

Manage office supplies (stationaries), medicine equipment, and maintenance to ensure a conducive working environment.

Schedule meetings, prepare minutes meeting, and follow up on action items.

Ensure proper filing and confidentiality of all documents.

Liaise with external vendors, service providers, and government authorities when necessary.

Support day-to-day office operations and assist management with ad-hoc tasks.

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

At least 1–2 years of relevant working experience (fresh graduates with internship experience are encouraged to apply).

Basic understanding of Malaysian labour laws.

Organized, proactive, and loves working with people.

Able to maintain confidentiality.

Why You’ll Love Working With Us

Employee Recognition for Long Service & Attendance

Your application will include the following questions :

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• How many years' experience do you have in employee relations?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• How many years' experience do you have in Human Resources (HR)?

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