Accounts & Administrative Assistant

ANDRITZ Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Key Responsibilities

• Process accounts payable (AP) invoices in the accounting system, ensuring accurate coding and timely entry
• Collate and distribute invoices and statements via email
• Maintain organized filing systems—both physical and digital—for payment vouchers, invoices, and corporate records
• Digitize invoices and supporting documents for verification and approval workflows
• Review supporting documentation (e.g., purchase orders, delivery orders, goods received notes, contracts) to ensure completeness before invoice processing
• Assist in monthly financial reporting and account reconciliations
• Manage daily office operations, ensuring smooth functioning of facilities, equipment, and supplies
• Liaise with vendors, contractors, and service providers for office maintenance and utilities
• Arrange accommodation and refreshments for guests
• Coordinate courier services, incoming / outgoing mail, and document distribution
• Handle visitor management, including hospitality and meeting room setup
• Perform other ad-hoc duties as assigned by management

Qualifications

Seniority level

Entry level

Employment type

Contract

Job function

Accounting / Auditing, Administrative, and Customer Service; Industries : Construction and Machinery Manufacturing

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