Customer Service Officer

Overview

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Responsibilities

• To assist in managing daily branch operational activity, monitoring compliance, and regulatory requirement in accordance to the Bank`s internal policy and regulatory requirement.
• Ensuring the highest quality customer experience through customer service and image enhancement opportunities.
• To assist in referral and cross selling of deposits / investment / insurance / Wealth / Takaful products & cross selling activities towards achieving branch target.
• To assist in referral and cross selling of deposits / investment / Bancassurance / Banca Takaful products & cross selling activities towards achieving branch target.
• Prevention of Fraud and Losses (internal and external).
• To effectively control and monitor cost as per approved budget.
• Achieve branch Transactional Fee based income target as given.
• Achieve branch Lead Generation Fee Based Income target as given. Process
• Onboarding of account opening, customer’s enquiries & customer’s request for change of personal details in compliance to on boarding process and policy - SA / CA / FD / SDB / ATM / RIB / CIB etc
• Ensure adherence to compliance on FSA / IFSA,PDPA,FEA,FATCA,CSR,PCT, AMLA-Transaction monitoring, AML Alerts, CDD and ECDD.
• Manage cash holding efficiently, main / primary custodian for cash in vault, cash deposit terminal and ATM including check and authorizing ATM Daily Summary Book.
• Monitoring of ATM for any discrepancies, ATM card stock, security items i.e. passbook, BC, maintenance of cheque book register, stamp on hand and other security items assigned by ABM / BM.
• Check and review error correction and checking of daily vouchers.
• To verify overall cash balancing, related critical reports and cheque confirmation.
• Processing of daily Incheqs / OCS cheque as per procedures and guidelines
• Protect the assets of branch and ensure its proper outlook (internal and external).
• Ensure that your branch back-up power supply is available at all the times. i.e gen set serviced regularly.
• To monitor GL entries e.g sundry, deferred accounts, etc and ensure the timely reversal
• Ensure that every subordinate comply in accordance with Branch Manual, BNM regulation and other statutory regulation with maximum efficiency.
• Ensure proper dual internal control and efficiency are maintained and to discharge duties in accordance with procedures to prevent fraud and losses.
• Ensure satisfactory audit rating and issues raised are resolved within specified time frame.
• Ensure timely submission of reports.
• Check & review error correction.
• Checking of daily vouchers.
• Security & Maintenance Coordinator o Digital Video Recorder (DVD) & Close Circuit Television (CCTV) o Maintain the upkeep and storage of telephone recorder o Verify clear image is displayed on CCTV monitor o DVR is in working condition & sufficient space for recording o Alarm Monitoring o Responsible for alarm testing once a month o Managing Security Personnel o To ensure verification of third party vendors accessing the premise o Electrical and mechanical appliances in working order and neatly displayed o Maintain branch cleanliness and promote conducive environment for both customers and staff
• Responsible for management of IT / Non IT Asset / Fixed Assets o Conduct physical check (done minimum twice yearly i.e April & Oct) and balance against fixed and IT assets listing o Recommend for write off of assets with written down book value
• Others -Storage and Archival Coordinator o Stationeries are systematically arranged and quantity is not excessive o Relevant pages / documents of account opening and vouchers are kept in a locked environment o Documents and vouchers are sent to external storage as per the holding period specified in the Storage and Archival Manual
• Ensure timely reporting of any lapses via Oprisk System within timeline.
• Ensure timely submission of Loss Data, Monthly, Quarterly, Half Yearly reporting of Key Risk Indicator and Risk Control Self Assessment to Head Office.
• Reporting of Suspicious Transaction.
• Responsible for the renewal of all contracts and licenses. Customer
• Ensure an efficient customer service level in order to meet SLA as well as to alleviate any customer’s complaint.
• Ensure accuracy and error free in service delivery.
• Handle customer complaint and resolution within SLA.
• To manage the Safe Deposit Box facilities for all customer accounts.
• To ensure data key in the CIF is accurate
• To manage the branch staff and facilities appearance in line with the Bank’s standard.
• Provide transaction / support activities for all customer accounts
• Provide on-going account maintenance support
• Provide financial services information
• Solve customer inquiries promptly
• Monitor and support the collection and maintenance of high quality customer information.
• To process the following : o Cheque book requisition o CASA maintenance o Documents for Account Services o Request for Audit Confirmation to Credit Administration o To observe deadlines on ad-hoc assignments People
• Resource management i.e. annual leave / attendance / branch meeting.
• Provide well managed, competent / customer-oriented staff
• Staff development i.e. Structured on the job Training (SOJT) / coaching / mentoring / appraisals. Corporate Social Responsibility
• Social Commitment activities involvement Other Responsibilities
• Relief duties- ABM / BM
• To administer other operational support functions.
• To manage and undertake ad-hoc assignments assign by management from time to time.
• Main holder to Vault & Self Service Machines. Learning & Growth
• To involve and contribute to any special project organise by branch.
• Attend training on compliance, regulatory, product knowledge, customer services and personal development and growth.
• To incorporate AFFINBANK’s DNA to all staff in the branch and uphold team work spirit

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