Facilities Assistant, Receptionist

JLL Seksyen 10, Federal Territory of Kuala Lumpur, Malaysia

Overview

As the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization. This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment.

Responsibilities

• Visitor Management : Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department.
• Call Handling : Answer, screen, and forward incoming phone calls promptly and professionally.
• Scheduling & Coordination : Manage calendars, schedule appointments, and coordinate meetings for staff members.
• Mail & Deliveries : Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed.
• Administrative Support : Assist with clerical duties such as filing, photocopying, data entry, and document preparation.
• Office Supplies Management : Monitor and maintain inventory of office supplies; reorder as necessary.
• Security & Safety : Ensure the reception area is secure by following safety procedures and controlling access via the reception desk.
• Record Keeping : Maintain accurate records of visitors, deliveries, and other relevant logs.
• Support to HR & Operations : Assist with on-boarding new employees and coordinating internal events or meetings.

Required Skills & Qualifications

Seniority level

Employment type

Job function

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