Purchasing Executive

Overview

Actively participate and commit in the full purchasing cycle, from sourcing, analysis, negotiation, presentation for approval, issuing purchase orders, follow-up, delivery, and verifying invoices.

Planned, formulated, led and controlled purchasing policies and guidelines by improving the overall purchasing process through SOPs to ensure targeted synergistic benefits and financial savings were achieved.

Perform & manage cost-saving initiatives with the effective sourcing and good analytical and negotiation skills to ensure saving targets achieve.

Conduct strategic analysis and reviews to identify purchasing trends and best value.

Verify the Purchase Order and Delivery Order with the supplier invoice accurately before submission for payment. Ensure invoices are received timely by the Accounts Department.

Liaise with vendors and relevant parties on any matters related to the shipping packing list and custom declaration.

Forecasting buying trends to ensure that the right products and inventory levels are brought in to support the business operation.

Responsible for order placement by brand according to confirmed OTB (Open-to-Buy) and stock targets.

Liaise closely with principals, freight forwarding agencies, tour & travel agencies and third-party logistic and supply chain service providers to ensure the shipment ETA, sufficient inventory, etc.

Responsible for product registration, renewal, and audit for the medical product (MDA).

Collaborate with storekeeper & warehouse to establish agility and good inventory control.

Work closely with the Sales and Marketing teams related to the product, inventory, and the arrival of shipment matters.

To review and improve purchasing policies to ensure department KPIs are met.

Offering material buying recommendations and researching market trends.

Preparing all the necessary reports for management review as needed.

Prepare & perform supplier performance evaluations annually.

Supplier relationship management - be the window of contact between the company and suppliers.

Perform RFP / RPQ activities.

Maintain proper filing and supplier database update.

Other job functions as and when required by the superior.

Skills

• Great relationship management
• Strategic thinking & decision making
• Analytical
• Organized
• Ability to adapt to change
• Understanding of risk management
• Understanding of and ability to enhance sustainability
• Understanding of the global market
• Ability to collaborate effectively

Qualifications

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