Contractor (Office Administrator) - 4 Month Fixed-Term Contract

Office Administrator

Location : Kuala Lumpur, Malaysia (South Tower, The Gardens)

Model of Work : In-office

Are you excited by challenges? Do you enjoy working in a fast-paced, international, and dynamic environment which contributes to drive the energy transition? Then now is the time to join Quorum Software, a rapidly growing technology & professional services solutions company and industry leader in energy transformation.

Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the energy industry. Throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

Responsibilities

Perform office administrative duties including :

• Serves as the Front Office Receptionist and answer incoming telephone calls, determine purpose of calls, and forwarding calls to appropriate personnel or department. Retrieves messages from voice mail and forwards to appropriate personnel.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Works with the office Leaders on different tasks.
• Monitors visitor access.
• Manage employee access system including activation and deactivation of access cards.
• Maintains office floor plan and nameplates.
• Assists visiting employees with locating a workspace for their visit and proper setup equipment.
• Receives, sorts, and distributes mail; assists with outgoing mail and package shipments.
• Maintains the common areas such as the workstation, office pantry and conference / meeting rooms; restocks the break room as needed.
• Replenishes the pantry with snacks and fruits.
• Maintains coffee machines daily, operating machines, replenishing coffee beans, performs daily machine cleaning.
• Maintains the general office equipment, including printers and manage its servicing and printer cartridge supply through assigned vendor.
• Orders, receives, and maintains office and pantry supplies.
• Performs other clerical duties such as filing, photocopying, and collating.
• Book flight tickets for employees through vendor.
• Manage printing of business cards for employees.
• Coordinates with Landlord staff for daily office cleaning and periodical equipment maintenance work.
• Maintains safe and clean work environment by complying with procedures, rules, and regulations.
• And other duties as assigned.

Requirements

Job Competencies

To perform the job successfully, an individual demonstrates the following competencies :

Additional Details

About Quorum Software

Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since 1998, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,800+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit

Quorum Diversity Statement : At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique.

Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

Those applicants requiring reasonable accommodation to the application and / or interview process should notify a member of the Human Resources Department