Purchasing Executive (Non-Halal F&B Industry)

Key Responsibilities

Procurement & Sourcing

Source and evaluate suppliers for food, beverage, and non-food items (Non-Halal certified suppliers).

Ensure all purchased goods meet required quality and safety standards.

Request and compare quotations to ensure best value for money.

Maintain a supplier database with updated price lists, contacts, and performance records.

Negotiate terms, pricing, and contracts with vendors to optimize cost efficiency.

Order Management

Prepare purchase orders and follow up on delivery schedules to ensure timely arrival of goods.

Monitor stock levels and coordinate with outlets and warehouse teams to avoid shortages or overstocking.

Verify quantity and quality of items received against purchase orders and invoices.

Handle discrepancies or claims related to deliveries, damaged goods, or shortages.

Cost Control & Budgeting

Support management in monitoring and analyzing food cost, cost of goods sold (COGS), and monthly purchasing reports.

Identify cost-saving opportunities and propose alternative suppliers or products.

Ensure purchasing practices align with company cost-control policies.

Compliance & Documentation

Ensure compliance with internal purchasing policies, hygiene standards, and local regulations for Non-Halal ingredients.

Maintain proper documentation for all purchase-related activities including invoices, contracts, and delivery orders.

Support internal and external audits with accurate records.

Coordination & Communication

Work closely with the kitchen, warehouse, outlet managers, and finance teams to understand operational needs.

Communicate with suppliers to resolve issues promptly.

Assist in periodic supplier performance evaluation and improvement initiatives.

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