Executive Production Admin

Overview

Company Name : QL Kitchen Sdn Bhd Work Location : Jalan Kawat, Seksyen 15, Shah Alam Position Title : Executive – Production Admin Snapshot Of The Role : We are looking for Executive – Production Admin to assist in production planning, coordinating with various departments, and managing ERP system entries to ensure smooth production operations. Responsibilities

Order Sheet & ERP System Management

Oversee and manage the order sheet, ensuring timely updates and accuracy. Approve new item additions and address any issues, including expected cuts for problematic items. Coordinate with the warehouse to resolve material-related concerns on the order sheet. Ensure accurate and efficient use of the ERP system for Customer Orders, Production Job Orders, and related production activities.

Documentation & Compliance

Ensure all fulfilment documents, including GRNs, Order Sheets, Frozen Order Sheets, and Frozen GRNs, are collected, reviewed, and properly stored. Maintain a systematic filing system for key documents such as Productivity Reports, Disposal Reports, and other administrative records. Ensure compliance with company policies and industry standards in documentation management.

Communication & Coordination

Act as the key liaison between production, logistics, and supply chain teams, ensuring seamless coordination. Notify relevant teams when orders are completed and facilitate necessary follow-ups. Oversee the preparation of Special-Order Delivery Notes and collaborate with HR for any required actions. Provide timely updates to stakeholders on production schedules and order fulfillment.

Data Management & Reporting

Ensure production data is accurately updated on the production use tablet. Analyze and maintain production and order data, including the Productivity Report, Disposal Report, R&D Summary, and monthly Stock Count Sheet. Conduct data analysis to provide insights for improving production efficiency and cost-effectiveness.

Administrative & Support

Ensure all documentation is systematically organized and accessible for audits or reference. Assist in other administrative and clerical tasks to support production operations. Train and guide junior staff on best practices in production administration.

What You’ll Need To Succeed

Diploma or Bachelor Degree in Business Administration, Supply Chain, Industrial Engineering, or a related field. 1-2 years of experience in cost accounting, preferably in the food manufacturing sector. Proficiency in MS Office (Word, Excel, PowerPoint). Knowledge of food production processes and safety standards is a plus. How to Apply

Interested? Please apply and send in your updated resume with salary details to ensure faster processing time. Only shortlisted candidates will be notified. HR PIC Email :

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