HR & Admin Executive

Foster positive employer-employee relations and effective communication.

Assist in drafting and updating HR policies, employee manuals, and memos.

Administer payroll and maintain accurate employee records.

Monitor staff performance, attendance, and disciplinary activities.

Manage and utilize the Kakitangan.com system effectively.

Support Senior Management and Heads of Departments (HOD) in identifying and developing employee learning needs.

Assist in managing disciplinary cases under management guidance.

Facilitate key performance appraisal and staff evaluation processes.

Coordinate recruitment, selection, and onboarding processes.

Support probation, confirmation, and non-confirmation procedures.

Handle other HR-related tasks as assigned.

Administrative Responsibilities :

Oversee company vehicle management, including road tax, Puspakom inspections, insurance, and maintenance.

Manage procurement and inventory of pantry supplies, stationery, and sundries.

Arrange travel bookings and accommodations for business trips.

Supervise office cleaning, housekeeping, and refreshments.

Monitor company petty cash.

Manage maintenance of office fixed assets and equipment.

Oversee door access systems (fingerprint), telephone systems, and CCTV monitoring.

Manage company business licenses and ensure timely renewals.

Ensure compliance with safety and health regulations.

Handle stamping, filing of author agreements, and other company agreements.

Manage office vendors and assist with general administrative tasks.

Coordinate meeting room bookings and refreshments.

Handle courier services and deliveries such as Citylink and registered posts.

Assist with IT support coordination and liaise with external IT service providers.

Maintain filing and documentation systems.

Manage staff insurance matters.

Oversee office renovation and layout restructuring.

Coordinate exclusive gifts for speakers, VIPs, and VVIPs.

Monitor copier machine usage and maintenance.

Perform other administrative duties as required.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as a Human Resources and Administration Executive?
• How many years of payroll experience do you have?
• How many years of recruitment experience do you have?
• How many years’ experience do you have in Human Resources (HR)?
• How many years of people management experience do you have?

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