ACCOUNT & ADMIN EXECUTIVE

Accounts Professional | Driving Financial Clarity, Compliance & Impact in Nonprofit & Corporate Sectors

Company Description The Women Leadership Foundation (WLF), established in 2021, champions gender diversity in business and increases women's participation in both private and public sectors. Our goal is to harness and develop women's talent, enabling them to take part in critical decision-making processes and reach high-level management positions. WLF strategizes, develops, and mentors women leaders, identifying and nurturing entrepreneurial talents, and providing support especially for Malaysia’s B40 category. We strive to create opportunities that help women excel and impact their communities positively. Role Description The Accounts & Administration Executive will be responsible for managing the full spectrum of finance and office administration functions to ensure smooth operations and compliance with organizational policies. This includes managing petty cash, working with accounting software (SQL Software), handling Sales and Services Tax (SST) matters, and preparing financial statements. The role also requires providing general administrative support, assisting in financial tasks as needed, and maintaining effective coordination with the management team to achieve the Foundation’s goals. Key Responsibilities Account & Finance Assist in calculating and preparing monthly staff claims submissions. Assist in preparing payment vouchers (generated using the accounting software), memos, and submitting them to the Assistant General Manager for processing. Support the preparation of accurate and timely financial reports; assist in preparing monthly and annual financial statements, especially for Board Meetings. Assist in collating financial reporting materials and maintaining records for financial, project / program, and grant accounting. Support the annual audit process in coordination with the AGM. Assist in the annual budgeting and planning process; help review financial plans and budgets; and update the AGM on progress as required. Provide support in managing finance operations, including Accounts Receivable, Accounts Payable, Cash Management, General Ledger, Management Reporting, Taxation, and Financial Analysis. Assist in preparing cash flow forecasts, budgeting, tax planning, and ensuring compliance with risk management requirements. Support the implementation and maintenance of a financial management and reporting system. Assist in updating business policies, accounting practices, and finance department procedures as guided by the AGM. Office Administration Assist in managing overall office administrative activities and daily operations. Support the maintenance of office facilities and equipment (e.g., printer, Coway) and monitor office supplies. Perform administrative tasks such as filing, sorting, and distributing correspondence. Assist in preparing and editing correspondence, reports, presentations, and documents. Maintain confidentiality of sensitive information. Assist in logistics, calendar management, and coordination of meetings with stakeholders and partners. Support the organization of projects and events conducted by the Foundation. Assist in booking meeting rooms and managing office parking arrangements. Support HRD-related tasks, including attendance records, assisting in HRD Corp claims submissions, and preparing training-related documentation. Assist in the preparation and submission of TDSM (Training Development Support Materials) and trainer-related documentation required by HRD Corp. Other Support Support the administration and management of the Foundation Performing other work-related duties as assigned from time to time from the Assistant General Manager & Chief Executive Officer Seniority level : Entry level Employment type : Full-time Job function : Accounting / Auditing and Finance Industries : Non-profit Organizations

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