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Corporate Secretarial Assistant
Corporate Secretarial AssistantTrust Maven • Petaling Jaya, Selangor, Malaysia
Corporate Secretarial Assistant

Corporate Secretarial Assistant

Trust Maven • Petaling Jaya, Selangor, Malaysia
1 hari lalu
Penerangan pekerjaan

Trust Maven is a modern corporate secretarial & compliance firm serving SMEs.

We combine :

  • Strong technical knowledge
  • Very detailed SOPs
  • Technology in our daily work

…to help business owners stay compliant with confidence.

We are careful, a bit “OCD” about details, and we take our clients’ companies seriously.

What You Will Do (Day-to-Day)

  • Prepare Documents Using Templates
  • Draft resolutions, letters and simple forms
  • Copy key information from internal instructions into templates

    • 2. Handle Document Admin

  • Arrange documents in the correct order for signing
  • Generate PDFs and prepare e-signing packs (we use digital tools)
  • Ensure documents are in order

    • 3. Organise Files & Update Status

  • Save documents in the correct client folders
  • Follow agreed file naming format
  • Update task status in our internal tracking system

    • 4. Support the Team

  • Work closely with secretarial executives and QC to correct any issues
  • Ask questions when instructions are unclear (internally, not to clients)

    • You will NOT be expected to :

  • Advise clients
  • Deal with SSM directly
  • Make legal / technical decisions alone

    • Who This Role is Suitable For

  • You like things neat, correct, and in order
  • You cannot tahan seeing wrong spelling, wrong dates, or messy files
  • You are okay with paperwork and computer-based work (not a sales job)
  • You can handle repetitive tasks, as long as there is a clear SOP
  • You can read Chinese names & addresses (bonus, not mandatory)

    • (Apply now at #J-18808-Ljbffr

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