Junior Secretary

Overview

As the Junior Secretary, you must provide secretarial and administrative support to ensure smooth daily operations and efficient coordination within the department. This role involves managing documentation, scheduling, correspondence, and general administrative tasks while maintaining confidentiality and professionalism at all times.

Responsibilities

• Provide secretarial and clerical support to the Manager / Head of Department.
• Manage calendars, arrange meetings, appointments, and prepare meeting agendas.
• Take and distribute minutes of meetings accurately and promptly.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally.
• Prepare letters, memos, reports, and other official documents.
• Maintain confidentiality of sensitive and company-related information.
• Perform general administrative duties including filing, photocopying, scanning, and record keeping.
• Maintain and update department records, databases, and document tracking systems.
• Assist in preparing reports, presentations, and departmental summaries.
• Manage office supplies and coordinate replenishment when necessary.
• Liaise with internal departments and external parties (vendors, suppliers, clients) for administrative matters.
• Support Admin department in routine tasks such as claim submissions, petty cash handling, and procurement requests.
• Assist in organizing departmental functions, trainings, or staff activities.
• Ensure proper maintenance of office equipment and facilities.
• Uphold a professional image and provide courteous assistance to visitors and callers.
• Perform any other related duties as assigned by the superior from time to time.

#J-18808-Ljbffr