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Human Resources Assistant
INDUSTRIAL QUALITY MANAGEMENT SDN BHDShah Alam, Selangor, Malaysia14 hours ago
Job descriptionMaintain accurate and up-to-date employee records (personnel files, leave, medical claims, attendance, etc.). Prepare HR-related letters such as confirmation, transfer, promotion, and warning letters. Handle HR documentation and filing in compliance with company policies and legal requirements. Update HR databases and systems with employee information and movements. Assist in preparing monthly payroll inputs (attendance, overtime, leave, allowances, deductions). Liaise with finance / payroll team to ensure accurate and timely salary disbursements. Support administration of employee benefits (medical, insurance, SOCSO, EPF, EIS, PCB). Assist in handling employee inquiries related to HR policies, leave, and benefits. Support HR in addressing disciplinary matters, grievance handling, and employee engagement activities. Ensure compliance with Malaysian Labour Law, Employment Act, and company policies. Prepare HR-related reports for management review. Coordinate training sessions including scheduling, attendance tracking, and feedback collection. Assist in maintaining training records and monitoring employee development plans. Support initiatives to promote employee engagement and workplace culture. Diploma / Degree in Human Resource Management, Business Administration, or a related field. Minimum 1–2 years of experience in an HR or administrative support role (fresh graduates with internship experience are encouraged to apply). Basic knowledge of Malaysian Labour Laws and statutory requirements (EPF, SOCSO, EIS, HRDF). Strong organizational skills with attention to detail and confidentiality. Good interpersonal and communication skills, with the ability to interact at all levels. Proficient in Microsoft Office (Word, Excel, PowerPoint) and HRIS systems is an advantage. Able to work independently and handle multiple tasks under tight deadlines. Competitive salary with performance-based annual increment. Medical coverage. Opportunities for career development and HR training exposure. Hands-on experience across the full spectrum of HR functions. A supportive work environment that values growth, teamwork, and continuous improvement.
Job Title :
Human Resource Assistant
Location :
Shah Alam (Headquarters)
Company :
Industrial Quality Management Sdn Bhd
Employment Type : Full-time
Company Overview
At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high-quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, and Gurun, we are proud to support Malaysia's industrial sector with precision and reliability.
We are looking for a dedicated and detail-oriented
Human Resource Assistant
to join our growing team. This role will support the HR department in managing daily operations, maintaining accurate records, and assisting in staff-related matters to ensure smooth and efficient HR processes.
Role Overview
The
Human Resource Assistant
will be responsible for providing administrative and operational support to the HR department. You will assist in recruitment, onboarding, employee records management, payroll support, and training coordination. This role is ideal for an organized, people-oriented individual with a passion for supporting employee engagement and ensuring compliance with HR policies and procedures.
Key Responsibilities
Recruitment & Staffing
- Assist in posting job advertisements, screening resumes, and scheduling interviews.
- Support onboarding processes including preparation of offer letters, employment contracts, and new hire documentation.
- Coordinate orientation sessions and ensure smooth integration of new employees.
HR Administration & Records
Payroll & Benefits Support
Employee Relations & Compliance
Training & Development
Who We Are Looking For :
What You Will Get :
Ready to build your HR career with us?
Join Industrial Quality Management Sdn Bhd and play a vital role in shaping a positive workplace culture while supporting our people and business growth.
Apply Now and grow with us -
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Human Resource • Shah Alam, Selangor, Malaysia
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