Executive - Company Secretarial

OVERALL PURPOSE OF THE JOB

To provide secretarial assistance to and support to the Company Secretarial Department.

PRINCIPLE DUTIES

• Assist in the preparation of various secretarial documents such as resolutions, statutory forms and returns, announcements, Annual Report documents and Circular to Shareholders.
• Assist in all aspects of company secretarial services for all companies under the Deleum Group which includes ensuring proper maintenance of statutory records, ensure timely filing of statutory returns and compliance of statutory requirements under the Companies Act, 2016, preparation of memo, general correspondences, circular resolutions and statutory documents.
• Assist in coordinating meetings i.e, Board, Board Committee and General Meetings including preparation of notice, attendance list as well as compilation and circulation of meeting papers.
• Assist in organising, updating and maintaining proper records, files and storage as well as databases of the Company Secretarial Department both in Electronic Document Management System (EDMS) and physical files.
• Handle requests for Certified True Copies (CTC) of statutory forms and provide secretarial support for submissions to regulatory authorities.
• Assist in providing support in the overall duties and functions of the Company Secretarial Department.
• Liaise with various authorities such as the share registrar, auditors, LHDN, Commissioner of Oaths and Companies Commission Malaysia on secretarial matters and other applicable authorities.
• Carry out any other duties and assignments as may be assigned from time to time.

KNOWLEDGE / EXPERIENCE REQUIRED FOR THE JOB

ACADEMIC / PROFESSIONAL QUALIFICATION