Executive Assistant, Executive Office (MD & Operations)

Executive Assistant, Executive Office (MD & Operations)

The Executive Assistant, Executive Office (MD & Operations) provides high-level administrative, coordination, and strategic support to the Managing Director (MD) and Operations Director. The role ensures smooth execution of executive priorities, timely communication between departments, and effective follow-up on key business initiatives. Acting as a central point of contact, the Executive Assistant helps maintain alignment, organization, and efficiency across leadership and operational functions.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel for the MD and Operations Director.
• Prepare and coordinate meeting materials, agendas, minutes, and follow-ups.
• Handle correspondence, documents, and communication with professionalism and confidentiality.
• Support document reviews, approvals, and ensure timely circulation to relevant departments.
• Track progress of key projects, initiatives, and action items under the MD and Operations Director.
• Liaise with Heads of Departments to obtain updates, data, and reports.
• Follow up on pending matters to ensure timely completion and resolution.
• Assist in preparing summaries, presentations, and internal updates for management review.
• Maintain organized filing systems (digital and physical) for executive records, reports, and approvals.
• Manage confidential documents, agreements, and corporate files.
• Support preparation of management reports, dashboards, or meeting packs as needed.
• Serve as the contact point between the Executive Office and internal / external stakeholders.
• Support communication flow between MD / Operations and departments to ensure clarity, alignment, and accountability.
• Draft and proofread correspondence, announcements, and internal memos.
• Assist in event coordination, management meetings, or special projects led by the MD / Operations Director.
• Support onboarding and documentation of cross-functional initiatives or reviews.
• Monitor administrative budgets and manage requisitions related to the Executive Office.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• High level of professionalism, discretion, and confidentiality.
• Proactive, resourceful, and solution-oriented in managing multiple priorities.
• Ability to work independently and collaboratively in a fast-paced environment.

Qualifications & Experience

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FMCG Manufacturing 51-100 employees

Kasihku Marketing Sdn Bhd is a vibrant and dynamic company on a contant lookout for passionate, highly motivated and talented individuals to join the Company.

Working with us, you will be able to develop your skills and enhance your experience in a challenging but rewarding environment.

We welcome fresh graduates and entry-level individuals as well as interns / practical training students to apply with us as we believe in nurturing talent and bringing the best out of our team.

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