Senior Admin Assistant, Leasing

Key Responsibilities

Administrative Support

Monitor and update the status of execution and stamping of Tenancy Agreement (TA) and License Agreement (LA) on a weekly basis.

• Prepare standard correspondence letters to all tenants. (Eg : Non-Renewal Letter, Termination Letter, Variation Letter & etc.)
• Manage the sending and receiving of TA / LA between the tenants and lawyers.
• Assist the preparing of Leasing update for CMO meetings.
• Prepare and update Letter of Undertaking (LOU) report and initiate tenancy extension in system for billing purposes.
• Collect and record all tenant's monthly sales in the system to generate GTO Rental billing on a timely manner.
• Generate monthly reports and follow up with the leasing team on outstanding matters, including collection of deposits, signing of TA / LA, and submission of LOGs and BGs.
• Record deposit payments and manage transfer or refund processes as needed.
• Update the Letter of Guarantee (LOG) Report regularly.
• Ensure timely renewal and safekeeping of all original Bank Guarantees (BG) from tenants.
• Collect and verify tenant's audited sales report for accurate invoices / credit note when there are GTO rental discrepancies.
• Safeguard original copies of TAs, LAs, LOGs, and BGs in an organized manner.
• Maintain and regular update the tenant contact list.
• Handle filing, correspondence, and tenancy administrative tasks on a daily basis.
• Provide general administrative support to leasing team, particularly with Tenancy Agreement milestones and document coordination.

Perform any other duties, which may be assigned or directed by the line of report from time to time. 2.

Lease Management

Coordinate with panel lawyers for company searches and preparation of TAs / LAs.

Job Requirements :