Administration Executive

As an Administration Executive

As an Administration Executive, you will play a crucial role in ensuring the smooth operation of our executive team in APAC region. You will be responsible for providing high-level administrative support, daily operations, and facilitating communication within the organization. The ideal candidate will be tech-savvy, fluent in English, and possess strong communication skills, enabling them to effectively support our leadership. This position offers a unique opportunity for growth and development, allowing you to expand your skills in a dynamic environment while contributing to our broader goals of the global team.

Responsibilities

• Overseeing day-to-day office operations by managing administrative functions, maintaining office supplies, managing facility management upkeep and organising company records and databases.
• Handling documentation, filing, correspondence (emails and letters), managing schedules / calendars, arranging meetings and travel logistics, data entry, and providing general clerical support.
• Coordinate procurement processes, including managing office inventory, purchase orders, office upkeeping including repair and rectifications and supplier relationships.
• Support finance and accounting with tasks such as invoice processing, and payment tracking.
• Serve as a point of contact for internal and external communications, ensuring timely and professional responses.
• Liaise with external vendors, service providers, and business partners as needed.
• Manage tenancy agreements and renewal processes.
• Assist with HR functions such as recruitment coordination and maintaining accurate employee data.
• Perform any other duties as assigned by the company, as required and deemed necessary.

Qualifications

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