Administration Executive (Management Office)

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Administration Executive (Management Office)

With a global team of 5600+ IT professionals, DHL IT Services connects people and keeps the global economy running by continuously innovating and creating sustainable digital solutions . We work beyond global borders and push boundaries across all dimensions of logistics . You can leave your mark shaping the technology backbone of the biggest logistics company of the world. All our locations have earned the #GreatPlaceToWork certification, reflecting our commitment to exceptional employee experiences.

Digitalization. Simply delivered.

At IT Services, we are driven by our passion for technology. As our team continues to expand, we welcome individuals at all levels of technical & communication proficiency. Join us in our diverse and inclusive environment, where you can enhance your skills and thrive in your career.

Grow together

As an Administration Executive, you will play a crucial role in ensuring the smooth operation of our executive team. You will be responsible for providing high-level administrative support, managing schedules, and facilitating communication within the organization. The ideal candidate will be tech-savvy, fluent in English, and possess strong communication skills, enabling them to effectively support our leadership. This position offers a unique opportunity for growth and development, allowing you to expand your skills in a dynamic environment while contributing to our mission of excellence.

In this role, you will provide administrative support to the Chief of Staff and Managing Director, managing calendars, scheduling meetings, and coordinating travel arrangements. You will prepare and organize reports, presentations, and correspondence while facilitating communication between departments and with external stakeholders. Additionally, you will assist in project management and follow up on action items, all while maintaining a high level of confidentiality and professionalism. As you excel in this position, you will have opportunities to take on new challenges, develop your career, and make a significant impact within our multinational team. Join us and be part of an exciting journey where your contributions will help shape the future of our organization!

Requirements

The ideal candidate for the Administration Executive position will hold a Bachelor’s degree in Business Administration, Communications , or a related field, with proven experience in an administrative role, preferably supporting senior executives . Excellent verbal and written communication skills in English are essential, as the role involves cross-region collaboration with teams around the globe. Proficiency in Microsoft Office Suite and other relevant software is required, along with strong organizational skills and attention to detail. Most importantly, you should be able to work independently, effectively prioritize tasks, and manage your workload efficiently under pressure in a dynamic and fast-paced environment.

Benefits

An array of benefits for you :

• Hybrid work arrangements to balance in-office collaboration and home flexibility.
• Outpatient (unlimited) and inpatient medical coverage for employees.
• Personalized flexi benefit plan for you and your family.
• Choose any day off from earned public holidays, including Saturdays and ad-hoc holidays to spend with your loved ones.
• Modern offices with free parking space.

Great Team

Hi, my name is Liow Li Wen, and I am the Head of the Management Office. I began my career at DHL IT Services in 2009 when I took on the role of Account Manager in the Business Partner Engagement team. I have always been fascinated by gaining hands-on experience in stakeholder management. In 2023, I transitioned to a management role as the Head of Domain. Since 2025, I have been supporting the Managing Director of IT Services. Together with the strong support of a multinational and diverse team, we are working towards our common ambition— delivering exceptional service and innovative solutions. I look forward to having you on board!

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