Administrative Executive

WHAT'S IT ALL ABOUT?

Please read till the end and take note of the package details and the 'small print'.

FUSIONBRAND is Malaysia's leading data driven brand consultancy.

We have a multicultural team of talented people who need to be supported, fed well and kept in coffee.

But you'll be much more than an admin person to us. We'll seek your opinion on a regular basis because you, like us, are consumers.

So, if you are open minded, inquisitive and want to be part of an open, dynamic & multicultural team that does serious business with a smile on our faces, then you should keep reading...

Responsibilities

• Answer the office phone
• Check for tenders every day on eperlohan, tenderdb and corporate sites we are registered with as a vendor
• Search for and register us as a vendor with MNCs, GLCs, GOCs, Ministries and other organisations
• Assist with the development and submission of tenders
• Assist with the management of the office calendar
• Develop digital and analog filing systems and and organise digital and physical documents
• Ensuring proper documentation storage
• Manage office supplies, ensuring adequate stock and placing orders proactively
• Coordinate office maintenance
• Oversee office equipment such as computers, printers etc and maintain inventory
• Liaise with service providers or other vendors
• Assist with the development and distribution of internal and external communications
• Assist with logistics such as venue bookings for company events, hotels and airlines etc
• Help to conduct interviews and assessments to evaluate candidates' qualifications and cultural fit
• Take notes for performance appraisals and feedback sessions
• Maintain accurate employee records
• Conduct exit interviews with departing employees to gather feedback on their experience and reason for leaving
• Oversee the onboarding process, including managing final pay, return of company property, maintaining proper documentation
• Use the HR management system
• Monitor employee leave including Annual Leave and Sick Leave

Additional requirements

Package

Salary RM2,800 - RM4,000 depending on experience

Hybrid

Free parking or travel allowance

Free outpatient medical

Phone allowance

EPF & SOCSO

We're a multicultural organisation and we hope one day the world will be a more equal place.

If you discriminate against any gender, religion, personal lifestyle preferences or are judgemental we will not be a good fit.

At times we work in a high pressure environment. If you are extremely sensitive or have other things going on in your life that take up a lot of time such as studying, please do not apply.

It'll help if you are good at multi tasking.

Most of all, please be honest with yourself & us from the outset because if you think you can do the above but don't have the experience but intend to wing it, you'll get caught and that'll be awkward for everyone involved.

If you are still reading you are obviously keen. Please send us your CV and we'll take it from there.