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Receptionist cum Administrative Assistant
WISEYES SOLUTIONS SDN BHDKuala Lumpur, Kuala Lumpur, Malaysia1 day ago
Job descriptionMaintain filing systems (hard copy and digital) support daily admin tasks. Monitor office equipment, facilities and cleanliness supervise cleaning staff. Manage office and pantry supplies, handle courier services and update stock movement. Coordinate administrative tasks and projects across departments maintain and improve internal workflows. Provide secretarial support to Board of Director, Management and Legal teams including preparing meetings and handling confidential correspondence. Handle petty cash for office and drivers, vendor payments and staff expense claims (verify claims with receipts), approvals and correct GST details before submitting to Finance (HQ Johor Jaya). Ensure office security by locking doors and switching off lights / equipment. Prepare and submit business license applications (e.g., DBKL) maintain submission records. Responsible for organizing internal company events (e.g., staff birthdays, CNY dinners and etc.), with support from Admin Dept for event details. Perform ad-hoc duties as assigned; show willingness to learn, be proactive and take initiative with professional attitude. Manage time effectively, adapt to changing priorities and support teams to ensure smooth operations. Collect drivers' OT claims (every 15th & 30th) and submit to finance dept. Manage Shell card usage, invoices, cancellations and replacements. Arrange vehicle inspections and servicing for company cars. Handle personal tasks for Managing Director (e.g., household upkeep, parking, utilities etc.). Provide updates and ensure timely completion of tasks. Minimum qualification of SPM or relevant vocational / technical certificates such as Sijil Kemahiran Malaysia (SKM), Sijil Vokasional Malaysia (SVM), or equivalent in Business Administration or related fields. Basic proficiency in Microsoft Office applications. At least 1-2 years of relevant experience is an advantage Demonstrates commitment, responsibility and eagerness to learn. Maintains a professional appearance and possesses a pleasant personality. Possession of a valid driving license (B & D) is an advantage. Willingness to be based at Wisma Perkeso, Jalan Tun Razak, Kuala Lumpur. Dental insurance Health insurance Maternity leave Parental leave Professional development Vision insurance
Role Description
This is a full-time, on-site role for a Receptionist cum Admin Assistant based in Kuala Lumpur. The Receptionist cum Admin Assistant will handle day-to-day administrative tasks, including greeting visitors, managing phone calls and maintaining office supplies. Responsibilities also include clerical duties such as filing, scheduling appointments, and supporting other administrative staff to ensure smooth office operations. We are looking for an organized, proactive candidate with good communication skills and a professional appearance to support reception and daily admin tasks.
Front Desk & Visitor Management
- Greet visitors, manage deliveries and handle front desk duties.
- Answer calls, take messages and direct inquiries.
- Arrange refreshments and meals for meetings as needed.
Office Administration
Driver & Vehicle Administration
Personal Support for Managing Director
Job Requirements
Schedule : Monday to Friday
Supplemental Pay : Yearly bonus
Location : Wisma Perkeso, Jalan Tun Razak Kuala Lumpur
Expected Start Date : Immediate Hiring
Pay : RM2, RM2,200.00 per month
Benefits :
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Administrative Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia
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