Executive Assistant

Job Summary

We are seeking two proactive and highly organized Executive Assistants to support the Director in a dynamic and fast-paced environment. This role involves providing comprehensive administrative and secretarial support, handling confidential business matters, and assisting with operations and coordination.

Key Responsibilities

• Provide full spectrum of secretarial and administrative support to the Director.
• Manage Director's calendar, schedule meetings, screen calls, emails, and other correspondences.
• Assist in handling confidential business matters with discretion and professionalism.
• Prepare documents such as proposals, meeting notes, project timelines, and reports.
• Support claims submission, expense tracking, and follow-up on pending tasks.
• Liaise with internal and external stakeholders, including vendors and suppliers.
• Oversee office administration and event coordination tasks.
• Monitor and manage office supplies and equipment required for the Director's office.
• Adapt to the Director's working pace, style, and priorities.
• Develop effective working relationships across teams to achieve business outcomes.
• Support marketing and merchandising tasks (experience in these areas will be an added advantage).
• Travel within the Klang Valley as required.

Job Requirements