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Office Administrator
562 Gap TaiwanTaiwan HQ29 days ago
Job descriptionCompany Chop Manage BP requests and seek approval from Taiwan Rep Director. Maintain chop process and keep a log of chop Support Revenue Accounting in ad hoc communication with landlords to reconcile store sales statements and Fapiaos Support ad hoc banking and statutory requests Local contact for Tax Bureau, Banks, and Auditors on ad hoc basis, to resolve any open issues with Finance team Support HR with financial reconciliations for Welfare Committee (legally required) Manage and support Stamp Tax requirements Manage and support Flagship / Standalone stores invoices and legally required certificates (fapiao) Administration and Coordination Assist the Country Manager with Daily schedule coordination and general administration Prepare meeting documents, presentations, and minutes, and follow up on action items. Communicate and build relationships with all the functions in Taiwan to solve issues Detail-oriented and highly organized to maintain accurate information when handling multiple high-priority projects simultaneously Excellent communication skills, written and verbal Excellent organizational skills Strong sense of urgency and ability to manage multiple projects and tasks with a high level of detail and with outstanding accuracy Strong computer skills (Excel, Word, PowerPoint, Outlook) Demonstrated ability to partner with others and build relationships with all levels of management Team approach to work and the ability to be very flexible Bachelor's degree or higher, preferably in business administration, languages, or a related field 2 or more years of administrative or project assistant experience preferred Fluent in both Chinese and English, with excellent oral and written communication skills
About the Role
This position takes up the responsibility of administration work at Gap Taiwan. This role communicates and works closely with every function of Taiwan. It manages contracts, company chops, ad hoc banking requirements, and statutory request. It also supports Taiwan Country Manager in terms of daily schedule and general administration including preparation of meeting document.
What You'll Do
- Contract Management
- Manage all physical hard copies in a storage location in Taipei. Collaborate with stakeholders, particularly Real
Estate, Sourcing and Legal, to maintain contract management systems (including scanning physical documents
into shared location) to ensure compliance with Gap Inc retention policy. Support audit requests, as necessary.
requests for audit purposes. Keep the physical chop in secure location within the Taipei office.
Who You Are
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Office Administrator • Taiwan HQ
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