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HR and Admin Executive

HR and Admin Executive

Heah Seok Yeong RealtyPenangMalaysia, Penang, Malaysia
15 hours ago
Job description

About the role

We are hiring a proactive and detail-oriented HR & Admin Executive to join our team. This role is responsible for a broad range of functions, including human resources, foreign worker management, and general administration - ensuring smooth day-to-day operations and full compliance with all relevant regulations.

What you'll be doing

  • Handle recruitment of foreign workers, including sourcing, documentation, and onboarding.
  • Manage work permit applications, renewals, cancellations, and compliance with immigration regulations.
  • Liaise with government agencies (e.g., KDN, Immigration, JTK, FWCMS, Fomema) for all foreign worker-related matters.
  • Maintain updated records of foreign workers including passport validity, permits, and accommodation details.

2. Human Resources

  • Assist in full-cycle recruitment for local staff : job posting, candidate screening, interviews, and onboarding.
  • Maintain and update employee records, HR databases, and personnel files.
  • Monitor attendance, leave applications, and ensure accurate records.
  • Prepare HR-related documents such as employment contracts, memos, warning letters, and other correspondence.
  • Administer monthly payroll processing and ensure accuracy and confidentiality.
  • Process HR-related staff claims efficiently and accurately.
  • Organise training, manage HRD Corp grant application and claim and maintain related documentation.
  • Enforce and ensure compliance with company policies and local labor laws and regulations.
  • Handle internal communication where needed.
  • 3. Administration

  • Provide general administrative and clerical support to the office and management team.
  • Assist in organizing and coordinating company events or staff functions.
  • Contribute ideas for process improvements to enhance efficiency in both head office and estate operations.
  • Perform any other duties as assigned by the superior or management.
  • What we're looking for

  • Diploma / Bachelor\'s degree in Human Resources, Business Administration or a related field
  • 2-3 years of experience in a similar HR and administrative role, preferably in the plantation industry
  • Experience in handling foreign worker affairs and familiar with HR best practices, employment laws and regulatory requirements
  • Strong organizational and multitasking skills with attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office suite and HR management software
  • Ability to work independently and as part of a team with a high level of integrity and responsibility
  • Proactive, adaptable, and willing to learn and contribute to process improvements
  • What we offer

    At Heah Seok Yeong Realty Sdn Bhd, we are dedicated to fostering a supportive and rewarding work environment. We offer competitive remuneration packages and a dynamic and collaborative company culture. Join us and grow with the company that values your potential and contribution.

    #J-18808-Ljbffr

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