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Facilities Coordinator (Event & Facilities Management)
Jones Lang LaSalle IncorporatedPetaling Jaya, Malaysia22 hari lalu
Penerangan pekerjaanLOCATIONS Petaling Jaya ### REPORTING TOAssistant Facility ManagerWORKING HOURSMonday – Friday 8.30 am – 5.30 pmSaturday 9.00 am – 1.00 pm OVERVIEW A Facilities Event / Hospitality Coordinator plans, organizes, and executes events within a company's facilities, ensuring smooth operations by managing logistics, venue setup, vendor coordination, and on-site troubleshooting. Key responsibilities include liaising with clients and vendors, coordinating technical requirements like sound and seating, managing event budgets and timelines, conducting facility walk-throughs, ensuring safety and policy adherence, and executing post-event cleanup and evaluation. DUTIES AND RESPONSIBILITIES Develop event concepts, manage budgets, and coordinate all logistical aspects, including venue selection, catering, entertainment, and technical equipment. Conduct facility walk-throughs and tours, plan and manage seating arrangements, and ensure the venue setup aligns with event requirements. Communicate with clients to understand their needs, secure and coordinate with vendors (caterers, technicians, etc.), and manage contracts. Oversee the setup, operation, and troubleshooting of audio-visual equipment and other technical aspects of the event. Act as the main point of contact for clients and vendors on the event day, resolve issues and challenges as they arise, and enforce facility policies. Ensure smooth event tear-down, conduct post-event evaluations and walkthroughs, and manage the cleanup process to restore the facility. Track event expenses and income, prepare billing statements, and maintain event-related databases and reports. Coordinate with maintenance staff for pre- and post-event facility checks, manage inventory of supplies, and ensure event safety and compliance. A focus on high-quality service to clients and guests. The capacity to adapt to different situations and maintain composure under pressure.## KEY PERFORMANCE MEASURESUninterrupted events 100% compliance of site to key client and internal audits Meet or exceed Client Satisfaction survey targets Ensure 100% safety and regulatory compliance Continuously improving service Excellent Response and Reporting EMPLOYEE SPECIFICATIONS ### KEY COMPETENCIESDiploma in Hospitality Management or Facilities Management Minimum 3 years’ experience in facilities management or building operations with knowledge of soft services and exposure in the hotel industry will be an advantage. Able to work under pressure and in a fast-changing environment Fluent in Bahasa Malaysia and English Location : On-site –Petaling Jaya, Malaysia Job Tags : Hiring JLL Privacy Notice JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE : JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr
Facilities Coordinator (Event & Facilities Management) page is loaded## Facilities Coordinator (Event & Facilities Management)remote type :
On-sitelocations :
Petaling Jaya, Malaysiatime type :
Full timeposted on :
Posted Todayjob requisition id :
REQ
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Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
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