Officer - Office Management cum Despatch

Job Description

1.Despatch Documentation and Payment Handling

Manage the despatch of documents, including submission, collection, and tracking of paperwork to / from external parties.

Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.

Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.

Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

Coordinate staff accommodation assignments and manage any accommodation-related concerns.

Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier / Postage Management and Office License Renewal Support

Oversee the office courier and postage services, ensuring accurate dispatching and billing.

Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Required Knowledge, Skills, and Abilities

Minimum 2–3 years of experience in office administration, logistics, or a related role.

A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks.

Hands-on experience in dispatch and office operations is highly advantageous.

Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.

Strong organizational skills, with the ability to manage multiple tasks and meet deadlines.

Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities.

Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook).

Attention to detail with a proactive approach to problem-solving.

Ability to maintain confidentiality and handle sensitive information appropriately.

#J-18808-Ljbffr