Project Assistant

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Project Manager; and, in collaboration with relevant units at the Malaysia Mission, the successful candidate will be responsible and accountable in supporting the implementation of project activities in the Malaysia Mission.

Responsibilities

Responsibilities and Accountabilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarize, analyse, and present information / data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries; set up and maintain files / records; organize meetings, workshops and training sessions;
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
• Provides guidance / training to new / junior staff, as needed.
• Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

EDUCATION

EXPERIENCE

SKILLS

Languages : IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English and Bahasa Melayu is required (oral and written).

DESIRABLE

Working knowledge of other languages are an ad

IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values :

Core Competencies – behavioural indicators (Level 1)

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Notes

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