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[MFS] Senior Finance Account Executive
Mindful Solutions Sdn. Bhd.Puchong, Selangor, Malaysia11 hari lalu
Penerangan pekerjaanRecord, track and process both trade and non-trade supplier invoices, ensuring accuracy and alignment with approved budgets. Review staff claims and ensure adherence to policy before final submission. Update payment schedules, assist in planning timely disbursements, and support the Payment Team with required documentation. Perform weekly and monthly bank reconciliations and intercompany settlements. Reconcile GL entries, identify discrepancies, and ensure accurate monthly closing within the deadlines. Support journal adjustments and financial data accuracy for management reports. Prepare monthly commission calculation reports in collaboration with Sales and Head of Finance and Admin. Handle intercompany billing and management fee allocations between group entities with proper documentation and audit trails. Maintain organized records for audit readiness, including supporting schedules and reconciliation backups. Handle tax-related submissions, including Sales & Services Tax (SST) and withholding tax, ensuring accurate filing within deadlines and proper documentation of tax treatments. Liaise with auditors, tax agents, and regulatory bodies as required. Participate in documentation of SOPs, including e-Invoicing workflows and compliance protocols. Support enhancement of finance workflows using existing or different tools. Suggest and document SOP improvements to reduce turnaround time and increase consistency. Assist in finance automation and system integration initiatives in collaboration with the Head of Finance & Admin. Financial Accuracy, Attention to Detail & Ownership : Independently manages the full accounting cycle (AR, AP, GL, reconciliation) with precision, ensuring timely and accurate delivery of financial tasks. Time Management & Organization : Ability to manage high-volume financial transactions efficiently and meet deadlines Problem-Solving & Initiative : Identify financial discrepancies and process gaps; takes proactive steps to resolve issues across AR, AP, and reconciliations with minimal supervision. Technical Proficiency & Systems Knowledge : Demonstrates proficiency in Xero Accounting and supporting tools, leveraging systems to enhance accuracy and efficiency. Collaboration & Communication : Works effectively with cross-functional teams (Sales, Pillars) and external stakeholders (clients, suppliers, auditors), demonstrating clear, professional communication both verbally and in writing. Possess at least a Diploma or Bachelor\'s Degree in Accounting, Finance, or a related field. Minimum 3-5 years of hands-on accounting experience with full-set accounts. Proficiency in Xero Accounting or equivalent cloud-based accounting software. Strong understanding of financial reporting, month-end closing processes, and audit preparation. Able to communicate clearly and professionally in English, both verbally and in writing, when dealing with internal teams and external stakeholders. Highly detail-oriented, analytical, organized, and proactive with strong interpersonal and problem-solving skills. Able to managemultiple priorities in a fast-paced environment and consistently meet deadlines.
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The Senior Finance Account Executive plays a key role in ensuring accurate and efficient financial operations across the Mindful Solutions Group. This role is accountable for managing end-to-end accounting processes, including invoicing, reconciliations, tax submissions, intercompany billing, and month-end closing. You will work closely with the Head of Finance and Admin to uphold compliance, strengthen financial accuracy, and support system and process improvements - contributing to scalable, well-governed finance operations. This position is ideal for a detail-oriented and proactive finance professional ready to take ownership in a dynamic, multi-entity environment.
KEY RESPONSIBILITIES AND DUTIES
- Maintain full sets of accounts (AR, AP, GL, bank reconciliation) for assigned company or portfolio.
- Validate and issue invoices (including HRDCorp), ensure billing accuracy, apply correct tax treatments, and coordinate upfront payments.
- Track receivables, reconcile payments, and send Statements of Account to customers. Follow up on overdue collections and escalate where necessary.
- Ensure invoice issuance aligns with e-Invoicing regulations, preparing records for submission to MyInvois (IRBM platform).
Accounts Payable (AP) & Expense Management
Reconciliation & Month-End Closing
Commission & Intercompany Billing
Compliance, Audit & Process Documentation
Process Improvement & System Enhancement
CORE COMPETENCIES REQUIRED
QUALIFICATIONS OR REQUIREMENTS
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Senior Finance Executive • Puchong, Selangor, Malaysia
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