PROJECT ADMIN EXECUTIVE

Duties & Responsibilities

• Local Authority Liaison & Approvals

Prepare and submit applications to local councils (e.g., DBKL, MBPJ, MBSA) for business licenses, premise licenses, signage permits, and other required approvals. Act as the main point of contact between the company and local / state authorities. Track, follow up, and ensure timely approvals from relevant departments. Attend meetings or site inspections with local authorities, when necessary.

Maintain a centralized filing system for all documentation submitted to and received from authorities. Ensure accuracy and completeness of all documentation required for authority submissions. Keep updated records of licenses, permits, renewal dates, and regulatory compliance status.

Support the Store Opening or Operations team in organizing necessary documentation and approvals prior to outlet openings. Assist in preparing reports related to authority submissions and licensing status. Handle correspondence and communication related to authority matters.

Stay updated on local regulations, licensing requirements, and changes in compliance policies that affect business operations. Advise internal departments on authority requirements to avoid regulatory issues.

Job Requirements

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