Head of Events

Overview

Light Up 7 Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Light Up 7 Kuala Lumpur is seeking a highly organized and dynamic Head of Events to lead the planning, execution, and success of a wide range of events including brand activations, corporate events, product launches, and other large-scale event experiences. The Head of Events will manage all aspects of event logistics, from creative concept development to on-site and off-site execution, ensuring each event runs smoothly, meets objectives, and exceeds client expectations.

The ideal candidate is a proactive and strategic leader with exceptional communication and project management skills. You will serve as the key bridge between our clients and internal teams, delivering innovative event solutions while ensuring client satisfaction.

If you thrive in a fast-paced, collaborative environment and are passionate about crafting memorable brand experiences, we want to hear from you.

Responsibilities

• Team Management : Lead and coordinate all internal teams, outsourced volunteers, support staff, and external vendors. Train and guide event staff to ensure everyone is aligned with the event objectives.
• Event Planning & Coordination : Work with clients to understand their vision, objectives, and budget for the event. Develop detailed event plans including proposals, timelines, budgets, and logistics. Oversee the vendor liaison process of the team (e.g., caterers, AV suppliers, venues) and negotiate contracts. Coordinate event setup, including staging, lighting, seating, and sound requirements.
• On-Site Management : Oversee event day operations including registration, setup, catering, and breakdown. Ensure smooth event flow by addressing and resolving any on-site issues. Act as the primary point of contact for vendors, staff, and clients during events. Ensure all team members are properly briefed, aligned on responsibilities, and execute their tasks efficiently.
• Budget Management : Prepare and manage event budgets, track expenses, and ensure financial objectives are met. Provide regular reports to stakeholders on the financial status of events.
• Marketing & Promotion : Collaborate with internal teams to develop promotional strategies for events. Oversee the creative team's development of all promotional and printed materials, conducting quality checks as needed (e.g., invitations, brochures, social media content, buntings, and more).
• Post-Event Evaluation : Gather feedback from clients, attendees, and team members to evaluate the event’s success. Prepare post-event reports detailing successes, lessons learned, and recommendations for future events.

Desired Skills & Experience

Seniority level

Employment type

Job function

Industries

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